If you aren’t already familiar with OmniOutliner, familiarize yourself with its features and its functions. This is a much less sophisticated task compared to DEVONthink. Example of my sloppy tagging to the right. This is my primary way of organizing in DEVONthink and offers much more flexibility than the rough folder categories I described above (again, that is almost solely inservice of offering easy access on my iOS devices). I’ll write more about this in another entry, but just to demonstrate, here is a segment of my tag list in DEVONthink.
#Devonthink pro write on pdf pdf#
So in DEVONthink, I end up with a listing of all those subject matter directories and their PDF contents:ĭEVONthink Pro Office showing the root directory with all of roughly organized foldersįrom here I can use tags to impose a more elaborate and in my opinion, useful, organizational system on these that doesn’t mess too much with their organization in Finder (and thus, does not impact their accessibility on my iOS devices!). This means I can have my PDFs in folders in Dropbox, and still view them in DEVONthink and take advantage of various organizational and search features in DEVONthink. Indexing, on the other hand, allows you to reference files as they live in your computer’s file system. Importing into DEVONthink means that files are kept in special DEVONthink databases that are not readily readable outside of DEVONthink, and so works well if you don’t need regular, easy access to these files on outside of DEVONthink ( DEVONthink Server, included as part of the Pro Office version, however, could work for some use cases though).
In DEVONthink parlance, to “index” is in contrast to “importing”. I then set DEVONthink on my Mac to “index” the root directory that contains all of these subject folders and their contents.
#Devonthink pro write on pdf Offline#
I can set a given folder to be available offline in PDF Expert, avoiding having to keep my multi-gigabyte PDF library on my iPad. This is primarily in order to give reasonably convenient mobile access to these files in the event I want to read them on my iPad ( PDF Expert 5 is my PDF reader of choice on my iOS devices). All of my academic literature is roughly organized into folders for broad subjects and which are stored in Dropbox. To begin I need to explain a little bit about how I organize my academic literature. In this entry I talk about how I use OmniOutliner and DEVONthink Pro Office to summarize academic literature to lay the foundation for a literature review (or any type of written work, for that matter).
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